Association Manager
Advise and provide administrative, managerial, and operational counsel to the association governing body
Exhibit professionalism and loyalty to the principal (the Board)
Exercise diligence in performing duties on the principals behalf
Account for financial activities covered in the Management Agreement
Perform onsite community inspections
Solicit and evaluate bids for association services
Supervise maintenance activities and contractor performance
Oversee and authorize payment for primary association services
Know and abide by the governing documents of the association
The Board of Directors
Depending on the management agreement, some of the following responsibilities may be turned over to a professional management company.
President
Chief executive officer and leader of the association
Presides at all meetings of the board and membership
Executes legal documents on behalf of the association
Represents the board before the residents
Vice-President
Performs all of the duties of the president in his/her absence
Typically shares some of the burden of the president regarding appearances, liaison, public hearings, etc.
Usually assigned liaison responsibility to specific staff or contractors, and to specific committees
Secretary
Prepares and distributes board and membership meeting agendas, minutes, and materials referred to in minutes
Maintains minutes and book on all meetings
Maintains book of resolutions
Maintains all official records, including official correspondence, contracts, membership roster, etc.
Receives, verifies, and maintains all proxies
Attests, by signature, to the legitimacy of certain documents
Treasurer
Works with appropriate staff, contractors, and committees to develop and submit annual operating budget for approval
Maintains adequate records of all association financial transactions
Maintains roster of disbursement of funds, as authorized
Prepares period financial reports
Arranges, subject to board approval, an independent audit of financial affairs
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